Contents

Business Cards

The Faculty will provide postholders (members of the Law Faculty holding established University posts in Law, including titular and supernumerary Associate Professorships) with up to 1,000 business cards in every three year period.  Faculty members can additional business cards at their own expense.

The Faculty office organises the production of the cards using the University’s standard design and Faculty logo. Please note that business cards will not be issued automatically.

If you wish to have some cards, please fill in the application form and send it to Jackie Hall, Finance Assistant, Law Faculty Office, St Cross Building. The Faculty Office will order the cards and will let you know when they have arrived. Please allow at least two weeks for this process, although in exceptional circumstances it may be possible for the cards to be produced more quickly. You will be asked to check the proof of your card; the Faculty will not pay for correction of errors once you have approved the text.

Visitors and Faculty members who do not hold a University post in Law may order business cards direct from the University Print Studio at their own expense (costs start at £30 for 100 single-sided cards).  Please visit the section on Student Business Cards for more information.

IT Equipment Fund

updated 17 April 2019

The deadline for applications to the IT Equipment Fund is Friday of Week 2 each term.

Guidelines

Members of the Faculty holding established posts in Law (including titular and supernumerary Associate Professors) and having a contract with the Faculty, may apply to the IT Equipment Fund every four years for:

1. a laptop costing up to £1,200;

2. desktop costing up to £1,000;

or instead of a laptop and a desktop: a budget of up to £1,700 for a higher-specification laptop or desktop.  Any such bid should include related accessories, e.g. a monitor and keyboard to go with a laptop.  If approved, applicants may be asked to return any other useable equipment to the Faculty;

3. a printer costing up to £200; and

4. IT-related accessories costing up to £150. 

To identify the item(s) you wish to purchase, please first consult the Manor Road IT website, and if necessary contact IT Support - the Manor Road IT Team ((2)81269) - for advice about your requirements.  (Please note that at the time of writing VAT is not included in the prices on the Manor Road IT website.) 

Applicants are then asked to complete the Faculty IT Equipment Fund application form and return to Jackie Hall (jackie.hall@law.ox.ac.uk) by the end of Week 2 of term.

Notes

  1. The standard package which will be funded from the IT Equipment Fund is a desktop PC and a laptop and a printer.
  2. The normal specification that will be funded from the IT Equipment Fund is: i5 Intel Processor, 8GB RAM, 256GB SSD (larger hard disks can be considered if storage is HDD or hybrid), 24” monitors for desktops, standard/integrated input & output graphics, and a 3-year warranty is also expected.
  3. Applicants are asked to select equipment from the Manor Road IT list, as this will ensure the best warranty and support arrangements and will fulfil the University's 'Value for Money' criteria.  It is possible to select an alternative supplier, in which case the reason for doing so should be made clear in the application, and if over £1,000 and/or not from a University preferred supplier, three quotes must be obtained. 
  4. Applicants will be expected to follow the advice of the IT Support Team on suitability for purpose of the equipment requested.  This may include advice on upgrading existing equipment, as opposed to replacing it.
  5. The figures above given for costs are guidelines only and do not represent an entitlement, nor an absolute maximum. In all cases, the Head of Administration and Finance has discretion as to how strictly these guidelines are applied (for example, purchases made for health-related reasons may exceed these guidelines).
  6. The availability of funds from other sources will be taken into account when assessing bids, and requests for equipment from the IT Fund that exceed the amount stated above will need to make clear how the rest of the cost will be met (normally either from a college fund, a research grant, or a research allowance).
  7. IT-related accessories include memory sticks, software e.g. voice-recognition or chart-drawing software.
  8. In all cases, the faculty must be clear that the purchases are to be used for academic purposes.
  9. The equipment will generally be purchased by the Faculty on behalf of the applicant, and the relevant software will be loaded onto the PC or laptop before it is handed over to you.  Those with an office in a college will need to arrange for the equipment to be installed by qualified college staff.  Subsequently, PCs must then be supported by college staff (which might include arranging access for external engineers).  For laptops, this will depend upon college policy, though in most cases it will be simpler and more effective for support to be provided by the college staff. 
  10. Faculty members are reminded that approval for purchases must always be made in advance.  The Faculty will not provide retrospective reimbursement for costs from the IT Equipment Fund which have not received prior approval.
  11. Bids are considered in a gathered field each term.  Requests for equipment outside the normal timetable can only be considered in absolutely exceptional circumstances or when funds other than the IT Equipment Fund are being used.
  12. Other types of IT equipment (e.g. tablets) purchased with start-up or other grants cannot automatically be replaced through this scheme.
  13. Requests may be made for the Faculty to purchase equipment that can be loaned to members of staff on a short-term basis (e.g. tablets).

Terms and conditions

All equipment purchased with the use of any Faculty funds, including external research grants, will be the property of the University and must be returned to the University if the person to whom it is allocated leaves its employment.

IT Purchases from allowances

Anyone holding a start-up grant, a research allowance, or an external research grant, need not apply for their equipment through the above process, but the same guidance applies regarding value for money and suitability.

IT and AV provision in the Faculty of Law

Please see the attached notes on IT and AV staffing and provision in the Faculty of Law.

Conference organisation

For those considering organising a conference, please consult the attached notes, which provide guidance on budgets, assistance, accommodation, on-line registration, etc.

Photocopying

The Faculty will provide Faculty postholders with £40 worth of photocopying in the Bodleian Law Library in an academic year. You will need to purchase your credit through the Library’s online system and then submit an expense claim to Jackie Hall with the receipt for the purchase attached.

If you have any problems using the online photocopying system please speak to staff in the Law Library, who should be able to help.

Lecture handouts

All course materials, such as reading lists and handouts from lectures and seminars should be posted on Weblearn. Log in on the top-right of a Weblearn page. Click on ‘My Active Sites’ to get quickly to your own Courses. Information about using Weblearn is at the bottom of the Weblearn Law homepage, and on the Welcome tab. Weblearn tools include tutorial sign up, assignment upload (with optional Turnitin), email contact with students, announcements, time-release of documents, online tests and other features.

To learn how to use Weblearn, it is advisable to attend a Weblearn training course.  For hints and tips on using the Law Faculty's own WebLearn section, please refer to our Guidelines for Staff (on WebLearn, behind the Single Sign-on).  The relevant course administrator can also assist with queries. 

Handouts for uploading and/or printing in advance of lectures may be sent to lecture.list@law.ox.ac.uk.  Please give reasonable notice of your wish for printing to be done, to allow sufficient time for the e-mail to be read and the printing to be done.

Logos and branding

If you want to use the Faculty's logo on another website, or in promotional material for, say, a conference, you can find several authorised variants on our logo pages.

Relocation

The University operates a Relocation Scheme that may be available to new staff, depending upon circumstances and their eligibility.  Details of the scheme should be obtained from the University website here.

For Associate, Full and Statutory Professors, the upper limit for personal relocation is £8k, although for Associate Professors where the college is the main employer, this is subject to the agreement of the relevant college to share the cost with the Faculty (pro rata to the share of salary costs).  It is possible to use part of this budget for an office move; and reimbursement for this may be requested in addition to the £8k if that sum is used in full for the personal relocation.  Again, the amount available may depend on the policy of the relevant college. 

For other academic internally-funded posts, the Law Faculty will normally reimburse the cost of a single economy journey to Oxford at the start of the appointment.  Subject to approval of a quotation, the Faculty will also reimburse the cost of an office move, if required, but other relocation costs are not normally reimbursed.  The Faculty will normally waive the rule that relocation costs must be repaid to the University pro rata to the length of appointment if less than three years.

For externally-funded posts, all relocation costs will be limited to the funds available in the grant.

Staff wishing to take advantage of the scheme will need to complete a University application form, which should be requested from the Head of Administration and Finance.