The University has a block travel insurance policy which will provide cover to students and University staff travelling on University business. To arrange cover, please complete the University Travel Insurance Application Form and return to Jackie Hall (in hard copy) in the Faculty’s finance office prior to travel.
Insurance cover will only be effective if the application has been received by the Faculty Office prior to the date of outward travel. If insurance applications are not received prior to travel, staff will not be insured and will be personally liable for the costs of any loss, injury or delay which occurs while they are abroad. If booking flights, it is recommended to apply for insurance at the time you make the booking.
The University’s policy will cover reasonable personal time (e.g. weekends off at the end of a full working week), but if you have considerable personal time booked then you are advised to arrange your own cover for that period. To be eligible for insurance, staff and students must be travelling on business for the University of Oxford; any queries about this should be forwarded to Jackie Hall in the first instance.
A risk assessment must be undertaken in all cases, though it is not always necessary to complete the full Travel and Fieldwork Risk Assessment template. Where travel includes any destination which is the subject of a Foreign and Commonwealth Office warning the template must be submitted in hard copy at least four weeks prior to planned departure in order for the faculty to ensure that insurance cover can be obtained. In all cases the Dean or her authorised deputy must authorise travel requests.
Click here to download the Risk Assessment template for fieldwork and travel.