COVID-19 update - please check the COVID-19 safety updates and the standard University website safety pages for the latest updates on travel and fieldwork - the situation is constantly changing, as is the process.  At present, a risk assessment and an additional COVID risk assessement require approval from the Dean before travelling. 

Process and guidance notes:

  1. Please read the latest University safety guidance before you plan your trip and allow four weeks for the approval of your fieldwork risk assessments and travel insurance application (longer if a new CUREC application is required).
  2. Complete the and fieldwork risk assessment AND the COVID-19 risk assessment (two separate documents – the latter to be obtained from the University safety website)
  3. Students/postdocs, ask your PI or supervisor to approve both risk assessments and add a note explaining why this activity is exceptional in nature and essential in its purpose, where alternative approaches have been exhausted.
  4. Criminology and Socio-Legal Studies students - please ask your Centre Administrators to gather Risk Assessments, CUREC, supervisors comments and send them to Safety Office for comments (if required).  All other students, please send to Jackie.hall@law.ox.ac.uk who will obtain Safety Office approval if required.
  5. Jackie will then refer the application to the Associate Dean for Research, who will be asked to assess the risks and confirm that the travel and fieldwork are ‘exceptional in nature and for an essential purpose, where alternative approaches have been exhausted’.
  6. The risk assessments will then be referred to the Dean for approval
  7. Please then apply online for your travel insurance, attaching the risk assessments, CUREC approval (if required), Safety Office advice, and the other approvals must then be attached to an on-line travel insurance application. 

Fieldwork risk assessments to support CUREC applications only need supervisor/PI and Associate Dean approval, but the rest of the process will need to be followed prior to travel.

General information

The Social Sciences Division website has a useful section on their microsite for staff and students, giving information and links about fieldwork, including advice on ethics approval and risk assessments.  They have also issued various documents for supervisors and those undertaking fieldwork (the links take you to documents on the Division's website):

Check sheet for fieldwork supervisors / Practical guidance for fieldwork supervisors on Health and Safety and Risk Assessment

Safe interviewing guidelines

Vicarious trauma fact sheet

Fieldwork experiences case studies

Anyone undertaking fieldwork must complete a Risk Assessment template and attach it to their on-line Travel and Fieldwork Insurance application