In this section:
- Replacement teaching to provide cover due to leave/sabbatical of a Faculty member
- Special additional teaching to enrich the course subject
- Additional Teaching
- Teaching in excess of normal Faculty stint (other than BCL tutorials)
- BCL/MJur tutorials
- Rates of pay for additional teaching
- Other key information about additional teaching
The Law Board will, in certain circumstances, authorise payments for lectures, seminars or BCL/MJur tutorials. Ideally, the Board seeks applications for such payments in the spring of each academic year in respect of teaching which will be given in the following academic year, and at the very latest by the end of Trinity Term for the following academic year. Applications received after this date will only be approved in exceptional circumstances. The regulations governing such payments are given below, and the application form should be used in all cases. Please note that permission must be granted before teaching occurs.
It is recognised that it is often necessary or desirable to invite outside teachers to the Faculty, but Additional Teaching constitutes a significant part of the Faculty’s teaching and is a large item of expenditure, and therefore needs to be properly managed. Applications under this scheme should be made by a member of the Faculty and, if that person is not the Subject Convenor, applications must be countersigned by the current Subject Convenor before being submitted to the Faculty Office. Any on-going arrangements need to be renewed annually, and a short cv should be supplied for each proposed teacher. Applications should be sbumitted to the Personnel Officer and queries should be addressed to her in the first instance via email@example.com. The application will be considered by the relevant Associate Dean (for Undergraduates or Postgraduate Taught) before being signed off by the Vice Dean. Once approved, the teacher will be issued with a Casual Teaching Contract which will clarify the hours, rate of pay and process for claiming payment, and the necessary right to work checks will be undertaken.
The only exception to this arrangement is the teaching provided by Visiting Professors, which is approved at the time the title is awarded to the visitor. However, care should be taken to ensure that any visa restrictions are adhered to. If in doubt, please e-mail firstname.lastname@example.org.
1. Additional teaching to provide cover due to sabbatical leave / dispensation from teaching duties of a Faculty member
The Faculty is keen to ensure that suitable arrangements are put in place to enable colleagues to take sabbatical at a time that suits their research plans. When Faculty members take leave they are required to complete a leave form, and are asked to confirm whether substitute teaching will be required. The Faculty member in question will then be asked to apply for additional teaching on the Additional Teaching application form in the normal way (i.e. submitted to email@example.com).
This process should also be followed for any replacement teaching needed to cover research leave, buyouts or remission for other reasons.
If the convenor of the relevant teaching group wishes to request additional teaching to enrich the course, this will be regarded as a lower budgetary priority than substitute/additional teaching and can only be funded from general faculty funds in exceptional circumstances. An application must be made on the Application Form for Additional Teaching in the usual way
If additional teaching is being requested from an individual who works outside the University of Oxford, there are a number of administrative issues which will need to be considered before the application is made (see the section on ‘Other key information about additional teaching’ below). These are explained below.
At the start of the academic year, a record of all approved additional teaching will be submitted to the Planning and Resources Committee to provide an overview of the quantity and quality of teaching being bought in.
It is recognised that, aside from covering leave or providing enrichment teaching, some options can only be delivered if some teaching is provided by non-postholders, whether by college-only postholders, graduate teachers, occasional speakers, etc. An application must be made for all such teaching each year on the Application Form for Additional Teaching. This applies equally to lectures, seminars and BCL/MJur tutorials.
A Faculty member may in exceptional circumstances be paid for lecturing or giving seminars in excess of their normal stint, provided an application using the Application for Additional Teaching Form is submitted well in advance and approved by the Vice Dean or the Planning and Resources Committee.
All stint requirements must have been met before a payment for teaching in excess of normal Faculty stint can be made.
Faculty members may receive recognition / remuneration for BCL and MJur tutorials by one or more of the following:
1. Counting tutorials against Faculty stint.
2. Buyouts, for those with college stint and who are giving a substantial number of tutorials (advance approval required).
3. Payment by the Faculty.
Please see the separate page on BCL/MJur Tutorials for further information on these options, especially on obtaining advance approval for a buyout.
For Faculty teaching, the Faculty uses the teaching rates approved annually by the Planning and Resource Allocation Section of the University. (See ‘Demo & Lecture Fees’ here.)
External rates: Payment for lecturing and seminar teaching by members of the Faculty not holding established University posts or suitably qualified individuals from outside Oxford University will always be paid at the Faculty’s external hourly rate, which in 2018-19 is £115.00 per hour. BCL/MJur tutorials are reimbursed at a different rate that is equivalent to the standard Senior Tutors’ Committee Rate for four in a group, currently £43.19 per hour (rate for 2018/19).
Internal rates: Payments for lecturing or seminar teaching by members of the Faculty holding established University posts, where essential teaching is required in excess of their normal Faculty stint, is paid at the Faculty’s internal hourly rates. For BCL/MJur tutorials this is equivalent to the standard Senior Tutors’ Committee Rate for four in a group, currently £43.19 per hour (rate for 2018/19). For seminars or lectures the internal rate is £31 per hour, and if more than one person is leading the seminar that payment is divided equally between those people.
Payment: The Personnel Officer, firstname.lastname@example.org will inform lecturers, in advance of the teaching commencing, how to claim payment afterwards. Payment is made upon receipt of a timesheet, countersigned by the person who organised the teaching.
Payments will normally be subject to Income Tax and National Insurance and are not pensionable.
In all cases payment will be made pro rata to the length of the seminar or class. Tutorials normally last one hour; claims for tutorials lasting longer than one hour should be accompanied by a note of explanation.
The colleges all pay for tutorial teaching using the rates listed in the ‘Senior Tutors’ Committee Register of Approved Payments’, the latest version of which can be obtained from the Conference of Colleges website here, or from your College Administrator.
Right-to-work in the UK documentation: to comply with the Immigration, Asylum and Nationality Act 2006, before work can be undertaken for the Faculty (paid or otherwise) the teacher must supply original documentation proving that you have the right to work in the UK.
Visa requirements: if the teaching is being requested from a non-EEA national, it is the responsibility of the individual to ensure that they have the correct visa or entry documentation to the UK to allow them to work for the Law Faculty and be paid for the work. If you would like further advice on visa requirements, please contact the Personnel Officer on (0)1865 281622 or email email@example.com. Please also consult the University website here for information about visitor visas.
Payment claim forms: payments cannot be made to the person providing the additional teaching until the appropriate payment forms have been completed. The Personnel Officer will contact the teacher directly, once the additional teaching application has been accepted and ask them to complete the relevant payroll forms.
Travel: if the teacher is travelling from outside Oxford the Faculty will pay the teacher’s reasonable travel expenses within the guidelines of the University of Oxford. Applications should give details of travel required and where possible include an estimate of the cost.
Accommodation: if the teacher requires accommodation in Oxford the Faculty can help to arrange this for them. Reasonable rates for overnight accommodation in Oxford are considered to be up to £100.00 per night. If the teacher is going to need help finding accommodation, please email the Personnel Officer, firstname.lastname@example.org in advance of the teacher’s stay. Accommodation cannot be funded from the Additional Teaching budget.
University card: in the unlikely event that the teacher will require a University card during their stay in Oxford, please contact the Personnel Officer, email@example.com, who can send the appropriate forms.