Administration Officer, Centre for Socio-Legal Studies
Grade 5: £28,759 - £33,966 per annum
The Centre for Socio-Legal Studies is seeking to appoint an Administration Officer. The postholder will be directly responsible to the Centre Administrator and will provide general administration and secretarial support to the Centre Administrator and the Centre Director. The postholder will also provide assistance to the Director of Graduate Studies. It is important to note that this is a front-facing role and the postholder will be expected to be based onsite.
The postholder will be the first line of contact for all enquiries in the Centre for Socio-Legal Studies, as well as being responsible for welcoming visitors to the Centre. The postholder will arrange yearly graduate admissions interviews, recording decisions and processing documentation for applicants, process on-course graduate student documentation, handle financial processing such as inputting expense reimbursement claims for the Centre Director, raising requisitions, receipting POs and sales invoicing. They will oversee the Academic Visitors and Recognised Students coming to the Centre, in collaboration with the Head of the Visitors’ Programme; act as the Centre’s seminar co-ordinator; arrange events such as the annual lecture, and be responsible for keeping the Centre’s webpages up to date.
The successful candidate should have excellent communication skills, both written and oral; the ability to collaborate effectively and flexibly with colleagues and work as part of a small and tight-knit team; good numeracy skills and the ability to organise and prioritise their own workload and work effectively without supervision, whilst ensuring attention to detail and a high level of accuracy, even under pressure; and be a highly competent IT user, with experience of using Microsoft Word applications. Experience of working within a Higher Education institution and knowledge and experience of using the University’s eVision system and the University’s Oracle financial software is desirable.
This is a full time permanent post and the postholder will be based at the Centre for Socio-Legal Studies, Manor Road Building, Oxford.
Applications for this vacancy are to be made online via www.recruit.ox.ac.uk and enter vacancy ID: 170910. You will be required to submit a CV and covering letter as part of your online application
The closing date for applications is midday on Wednesday 28 February 2024. Interviews are likely to be held week commencing 11 March 2024.
Deadline for applications: Midday on Wednesday 28 February 2024