ExpLaw Ambassadors x 5

INTERNAL APPLICANTS ONLY 

Deadline for applications: 19 June 2022
 

The Admissions and Outreach Officer in the Faculty of Law, Emma White, is looking for five ExpLaw Ambassadors for the 2-day residential Freshfields ExpLaw Summer programme in Oxford. All Ambassadors will work 28 and 29 July during the day, and will also be required to work one night shift on the night of 28 July; and two of the five will also be required to work on the 27 July nightshift.

This is a great opportunity to help the Faculty in its Access and Outreach work.  The Freshfields Oxford ExpLaw Summer School is a summer school organised by the Faculty of Law and supported by the law firm Freshfields Bruckhaus Deringer. The aim of the Summer School is to provide academically talented students from UK state schools with the opportunity to experience the University of Oxford and learn about the study of law. Participants have been selected according to academic merit and a variety of socio-economic factors. During the 2-day summer school, participants will take part in a range of legal lectures and discussions, information talks about admissions and studying law at Oxford, and visits to a range of Oxford colleges. A social activity of punting on the River Cherwell will also be provided on the evening of 28 July and all ambassadors are expected to take part.  This role also includes night staff duties on the night of the 27 (and for some on the 28 July too). All ambassadors will stay at St Edmund Hall with summer school participants.  

In total, five ExpLaw Ambassadors will be engaged for this work. All will have night duties on the 28 July and 2 ambassadors will have additional night duties on the night of 27 July.  Please also be aware that we require a gender balance for safeguarding.

Duration and hours

The main Freshfields ExpLaw Summer Programme will take place on 28 – 29 July, with ‘Early Birds’ arriving at St Edmund Hall the evening of 27 July. On 28 July night staff will meet the main cohort of participants at a pre-arranged time and location to welcome them to the summer school and facilitate introductions.

Ambassadors will work roughly 20 hours over the 2 days, being available for the day but with breaks between manoeuvring students from place to place. 

Accommodation / Food / Expenses

All ExpLaw Ambassadors will be provided with free accommodation at St Edmund Hall on the night of Thursday, 28 July. 2 Ambassadors providing night duties will also receive free accommodation on the additional night worked on 27 July.

All meals will be provided and will be taken with summer school participants.

The Faculty of Law will reimburse ambassadors for reasonable travel expenses to and from the summer school if not located in Oxford (please note, this will be a taxable expense; we will advise the ExpLaw Ambassadors about this once appointed).  Ambassadors should purchase their own tickets, and make use of any practical measures which reduce ticket price, for example advanced booking and use of a 16-25 railcard (if applicable).

Reporting

All Ambassadors will report to Emma White, Admissions and Outreach Officer, who will be responsible for approving timesheets.

Responsibilities/ Duties

1. To act as a positive role model to prospective students of the University.
2. To communicate effectively and clearly to participants and to staff, in a professional manner at all times, reflecting guidance provided in training.
3. To act in a pastoral role to participants, providing support and guidance about the University and the summer school.
4. To accompany students on all summer school events (both academic and social) and meals.
5. To act as initial contact for any overnight issues that participants experience. To either deal with these issues or elevate to accommodation lodge staff.
6. To have key responsibility for participants overnight after ‘lights-out’.
7. To monitor student behaviour overnight- e.g. by ensuring students go to bed at a reasonable time and to intervene in instances of excessive noise.
8. To follow Health and Safety, Risk Assessment and Safeguarding Children procedures (which will be part of training) and record and report incidents appropriately.
9. To be reliable and punctual. To arrive to each event within the summer school in good time and to ensure punctuality of summer school participants where appropriate.
10. To manage behaviour and encourage engagement of summer school participants. To pass any concerns about behaviour or engagement on to Law Faculty Staff.
11. To keep confidential information about participants secure at all times.
12. To attend all training required for the position- payment for training is included in gross salary.
13. To perform all other duties as requested by Law Faculty staff.

Person Specification

Ideally you should satisfy most, if not all, of the following criteria:

• Currently studying for a degree at the University of Oxford, Faculty of Law. (This includes third and fourth years who will have completed their degree by July.)
• Proven interest in access work.
• Experience working with young people.
• Confident verbal communicator.
• Well organised and punctual.
• Practical problem-solving skills.
• Demonstrable capacity to work effectively in a team.
• Ability to represent the University of Oxford and to give advice on applications, admissions and student life in an encouraging and helpful manner.
• Physical and emotional resilience to cope with challenges and pressures of a residential programme.
• Completed Safeguarding training, or willing to undertake online training (OSCB)
• Experience with the LNAT and student Q&As

Desirable Criteria

• Experience working in an ambassadorial/outreach role for the University or one if its colleges or departments.
• Experience working at or participating in a residential programme.
• Former participant of an access programme such as the UNIQ summer schools or Pathways to Law.
• Experience supporting young people in a welfare role, dealing with issues such as nervousness and homesickness.
• First Aid trained

Eligibility

You must be a current undergraduate or postgraduate Oxford Law student.  

Pay

The work will be reimbursed at the Oxford living wage, [Grade 2.1] currently £10.50 per hour plus holiday pay of £1.27 per hour.  Holiday pay will be paid in the month in which it was accrued.  There will be breaks during the hours noted above which will not be paid.

You will be paid through the University payroll office and the payment will be made directly into your bank account.

How to Apply

Please submit your CV and a completed application form to Emma White: emma.white2@law.ox.ac.uk

Enquiries may be emailed to Emma.white2@law.ox.ac.uk

The closing date for applications is 19 June 2022

Guidelines for Faculty members, line managers and students

Work must not commence without a letter of engagement or variable hours contract and a right to work check having been carried out by the Faculty Personnel Officer.

Full time graduate students in the Faculty of Law may work up to 8 hours per week, or a common sense average across the year.

Students may not work as Research Assistants for their own supervisor without the approval of the Associate Dean for Graduate Students.

Any queries regarding the eligibility of a particular student should be directed to Geraldine Malloy in the Faculty Office.