Managing Events

Once logged in, you will see an admin bar at the top of the page:

1. Click on "Content" in the admin bar
2. Select "Add content" from the dropdown menu
3. Choose "Event" to create a new event page

This will take you to the event creation form.

When creating an event, you will see:

• A title field at the top
• Several collapsible sections below
• A "Published" checkbox and "Save" button at the bottom

To open any section: Click on the section heading to expand it and view the available fields.

This section contains the core information that appears prominently on your event page:

Available Fields:

• Start date and time: When the event begins
• End date and time: When the event concludes
• Venue: Location of the event
• Registration link: URL and link text for event registration
• Internal speakers: Faculty members speaking at the event
• External speakers: Non-faculty speakers
• Audience: Who the event is intended for
• Series: If the event is part of a series
• Link to Faculty Centre, Institute, Project(s), etc: Connect the event to relevant Faculty entities

Using Reference Fields:
For fields like "Link to Faculty Centre, Institute, Project(s), etc":

1. Start typing the name of the centre or institute
2. Select from the dropdown list that appears
3. The system will create the appropriate link

Display on Page:
This information appears as a structured list showing event date, time, venue, speakers, audience, and registration details.

Use this section to add any relevant notes or change information about the event.

Features:

• Rich text editor with formatting options
• Supports basic HTML formatting
• Appears in a highlighted box on the published page

Display on Page:
Content appears in a light green box with "Notes & Changes" as the heading.

This section allows you to add structured content to your event page:

Available Elements:

• Text blocks: Add formatted text content
• Basic accordions: Create expandable content sections

Using Accordions:

• Add accordion main title
• Create accordion item titles that expand when clicked
• Useful for FAQs, detailed information, or programme schedules

Display on Page:
Text appears as formatted content, accordions display with expandable sections marked by plus icons.

This section creates sidebar content that appears alongside your main event information:

Available Fields:

• Organised by: The organising body (not the person who booked the room)
• Internal contact: Faculty member to contact about the event
• External contact: Non-faculty contact person
• External contact email: Email address for external contact
• Sponsor: Event sponsors or supporters
• Related pages: Links to relevant pages on the website

Important Notes:

• "Organised by" field is for institutional organisers, not individual booking contacts
• To add new options to dropdown fields, email Web Support
• Use "Add another item" to include multiple related pages

Display on Page:
Information appears in a sidebar showing organiser, contacts, sponsors, and related links.

This section is used for categorisation and filtering, but does not appear on the published page:

Available Fields:

• Theme: Tag the event with relevant themes
• Event type: Categorise the type of event

Purpose:
These tags are used for:

• Search functionality on event listings
• Filtering events by category
• Organising events by theme or type

1. Complete all necessary sections
2. Ensure the "Published" checkbox is ticked
3. Click "Save" to publish the event

Once saved, your event will automatically appear on the relevant event listing pages based on:

• Event date
• Taxonomy tags
• Audience selection
• Series association

TIP: Always preview your event page after saving to ensure all information displays correctly and links work properly. Use the taxonomy fields strategically to help visitors find your event through search and filtering options.