Law Events fee schedule for event support
The Law Events Team is available to provide direct support for events, subject to capacity. Support includes:
- Pre-event planning: budgeting, procurement, finance coordination, advertising and marketing, and guest management.
- Event-day coordination: on-site presence to manage staff, oversee workflow, and troubleshoot issues as they arise.
- Post-event administration: assisting with expense claims, distributing surveys, and collecting feedback.
- Training and guidance for RA.
Support requested could be part of or the whole scope listed above. Costs are tiered based on the level of work required.
Support is not guaranteed for all events and will be offered on a first-come, first-served basis, depending on the team's availability and event complexity.
Where full direct support cannot be provided
In cases where the Law Events team is unable to assist with organising an event, the team may recommend engaging a graduate student.
- The academic or RG, with the assistance of the Research Support team, is responsible for advertising and recruitment.
- The Law Events team can provide the relevant training at no cost.
Where the Law Events team is engaged to support events proposed by academic postholders and Research Groups (RGs), an events administration fee is applicable.
Fee schedule:
| Tiers | Add ons | Tier 1 | Tier 2 | Tier 3 | Tier 4 |
|---|---|---|---|---|---|
| Type of event/event duration/organisation split | 1/2 - 1 day (or organisation split with other teams) | 1-2 days (Law Events team is the sole organiser) | Multi day/complex events (Law Events team is sole organiser) | ||
| Basic fee | - | £60 | £210 | £400 | On enquiry |
| Service: | |||||
| General advice | - | Y | Y | Y | Y |
| List event on Faculty website | - | Y | Y | Y | Y |
| List event on other Faculty and University platforms where applicable (send requests to list in the Gazette, Oxford events, SSD, University website, College website) | + £25.00 | N | Y | Y | Y |
| Budget advice and management | + £50.00 | N | Y | Y | Y |
| Microsoft Form registration - set up | - | Y | Y | Y | Y |
| RSVP/Paid registration platform set up (University Online Store, CVent) | + £25.00 | N | N | N | Y |
| Internal venue booking (Planon) | - | Y | Y | Y | Y |
| External venue booking and contract | + £80.00-£140.00 | N | Y | Y | Y |
| Internal catering booking (Planon) | - | Y | Y | Y | Y |
| External catering sourcing and liaison | + £80.00 | N | Y | Y | Y |
| Accommodation sourcing, reservation and liaison | + £80.00 | N | N | N | Y |
| Travel booking for speakers (via Key Travel) | + £60.00 | N | N | N | Y |
| RSVP tracking, management and communication | + £60.00 | N | Y | Y | Y |
| Event Referral to Proctor's Office (Code of Practice on Freedom of Speech) | + £25.00 | N | Y | Y | Y |
| Risk Assessment and documentation | - | Y | Y | Y | Y |
| Invoicing - coordinating customer or supplier set up | + £50.00 | N | N | N | Y |
| Invitation/participation/visa letters (1-3 letters £30; above 3 letters £60) | + £30.00 - £60.00 | N | N | N | Y |
| Name badges, stationery, and materials production (in-house badges, liasing with supplier for materials) | + £60.00 - £80.00 | N | N | Y | Y |
| Recording coordination (Panopto) | - | Y | Y | Y | Y |
| AV/Hybrid event coordination - Liaise with AVSS/IT | - | Y | Y | Y | Y |
| On-site attendance | + £50.00 (up to 4 hours) | N | Y | Y | Y |
| Post event survey and analysis | + £80.00 | N | N | N | Y |
| Post-event expense claims support | + £25.00 - £50.00 | N | Y | Y | Y |
| Photography - appointing and liasing with photographer, pre/post event | + £25.00 | N | N | N | Y |